The Operating System for Care Business CEOs
Make More. Save More.
Capture More.
CareIncite is the intelligence platform that connects your revenue, operations, financials, and growth pipeline into one clear view. Stop guessing. Start leading with data.
HIPAA-Compliant · QuickBooks Connected · Multi-Location Ready · No EMR Replacement
Growth Formula Dashboard
Make
$52,400
Weekly Revenue
Save
91%
Clean Claims Rate
Capture
34
New Leads This Week
Net Income YTD
$184K
Provider Utilization
85%
Active Clients
312
Pipeline Value
$28K
Payer mix shifted 6pts toward Medicaid — est. $4,800/mo impact
View breakdown →
The Three Problems That Stall Every Care Business
Growth is not one thing. It is three: the money you make, the money you save, and the clients you capture. Most platforms only address one. CareIncite connects all three.
Revenue Blind Spots
You cannot grow what you cannot measure. Most care CEOs don't know their revenue per provider, utilization rate, or whether they are on pace for the year — until it's too late.
Capacity Hemorrhage
Every unfilled clinical slot is revenue gone permanently. Without real-time visibility into provider capacity, you're leaving thousands on the table each week.
The Denial Tax
Every denied claim costs you twice — once in delayed revenue, once in admin hours resubmitting. Most practices don't know their real denial rate by payer until the quarterly surprise.
Financial Fog
Your P&L, balance sheet, and cash flow exist in QuickBooks. Your billing data is in another system. Your clinical data in another. No single view means no clear decisions.
Growth Pipeline Gaps
Leads come in from referrals, your website, and campaigns — but without a unified pipeline, you cannot tell which channels convert, which stall, or where you're losing potential clients.
The Retention Time Bomb
Your top clinician is burning out. Your best clients are being lost to poor follow-up. The data to see it coming exists — most practices never look at it until it's too late.
The Growth Formula
Growth = Make + Save + Capture. Every module in CareIncite maps to one of these three pillars. Together, they give you the complete picture.
Maximize the revenue you earn
Make — CEO Dashboard
Every metric that matters — one screen, every Monday.
- Weekly revenue vs target with trend line
- Sessions delivered vs capacity by provider
- Utilization rate across all staff
- Claims submitted and clean rate
- Revenue per provider ranking
The CEO Summary
Problems don't wait for your monthly review. CareIncite surfaces them the moment they emerge — ranked by severity, tagged by pillar, with a clear path to resolution.
CEO Intelligence Feed — This Week
Provider M. Johnson — 58% utilization for 3rd consecutive week. Below Gold Standard.
Review schedule →Net income margin improved to 16.5% — up from 14.2% last quarter. Cash on hand: $94K.
View CashFlowIncite →Ranked by Severity
Critical issues surface first across Make, Save, and Capture.
Cross-Pillar Intelligence
See how billing, financials, and pipeline affect each other.
One-Click Resolution
Every alert links directly to the module where you can fix it.
Connected to the Tools You Already Use
CareIncite does not replace your systems — it connects them. Your EMR, your accounting, your CRM, unified into one intelligence layer.
QuickBooks Online
Sync your P&L, Balance Sheet, and Cash Flow Statement directly into CashFlowIncite. One-click OAuth connect. Daily auto-sync.
GoHighLevel
Sync contacts, leads, and pipeline data from GoHighLevel. Track lead source attribution and conversion rates across campaigns.
Notenetic EMR
Import weekly session, billing, and claims data via CSV export. Powers provider intelligence, billing accuracy, and capacity tracking.
Stripe
Subscription billing and payment processing for CareIncite platform access. Secure checkout with customer portal.
The Gold Office Standard
Every CareIncite dashboard is built around performance benchmarks developed through TTM behavioral health consulting — organized by Make, Save, and Capture. Not industry averages — targets that define what a well-run, growing care practice looks like.
Provider Utilization
80%+
Across all providers, week over week
Revenue per QMHP
$8,500+/wk
Per full-time clinician
Commercial Mix
50%+
Of total payer revenue
Clean Claims Rate
92%+
On first submission
Days to Payment
Under 21
Average across all payers
Net Margin
15%+
Via CashFlowIncite P&L analysis
Admin Ratio
Under 15%
Of total clinical hours
Lead Conversion
30%+
From inquiry to active client
Client Retention
85%+
Quarterly active client retention
Intelligence That Pays for Itself
Every CareIncite tier delivers Make + Save + Capture intelligence. Start where you are. Scale when you're ready.
Clarity
For solo practices and single-location operators
- CEO Dashboard & Weekly Summary
- Provider Intelligence & Billing
- Payer Mix Analysis
- Client & Eligibility Management
- Notenetic CSV Integration
- Gold Standard Benchmarks
- Email support
One recovered denial covers your first month.
Start Free TrialIntelligence
For growing practices with 2-3 locations
- All Clarity features
- CashFlowIncite (QuickBooks sync)
- Staff & Timesheet Management
- Efficiency Dashboard
- GoHighLevel CRM Integration
- Marketing Pipeline & Campaigns
- CEO Intelligence Feed
- Resource Library & Client Portal
- Priority support
Practices at this tier recover an average of $8,000-$15,000 in billing within 90 days.
Start Free TrialCommand
For multi-location operators running 3+ sites
- All Intelligence features
- Unlimited locations
- Location comparison analytics
- Custom reports & dashboards
- Dedicated onboarding & training
- API access
- Dedicated account manager
Enterprise practices use Command as their single source of truth across every location, every provider, every week.
Contact UsMake More. Save More. Capture More.
Join the care business CEOs who stopped guessing and started leading with the Growth Formula.
HIPAA-Compliant · 14-Day Free Trial · No Credit Card Required · QuickBooks Connected